Regular Meeting (03-16-2020)

Selectmen Present:                Douglas Small, Jared Fitts, Isaac Raymond and Daniel Frye

Absent:                                   Suzan Rudnicki

Town Manager/CEO:           Kevin Howell

Recording Secretary:            Coreen Sylvester

Guests Present:                      Deanna Witham, Alvin B. Smith, Glennis McSorley and Toby Pelletier

7:30 PM:  Jared Fitts called the meeting to order.

MINUTES:  Douglas Small made a motion to accept the minutes of March 9, 2020 as written

  1. Isaac Raymond seconded.  Four voted in favor.




Open Tax Acquired Property Bids:  Selectmen received the following bids for property located at 331 Damascus Road on Map 10 Lots 4 & 4A:


Bidder                                                   Bid Amount


Kent McLaughlin                                  $ 11,501.00

Michael Shaw                                           18,100.00

Douglas L. Small                                      40,000.00

Zachary Phillips                                        33,499.93

Stephen E. Oxley                                      54,507.00

Nathan Bisson                                           25,000.00

Robert Snow/Lance Duell                        25,125.00

Cody Brown                                               5,000.00

Robert P. Grafton                                     26,000.00

Alvin Smith/Mark Bourque                      26,000.00

Andy Witham                                           18,769.55


Isaac Raymond made a motion to accept Stephen Oxley’s bid of $54,507.00 as the primary winning bid as long as payment is received by 5:00 pm on March 23, 2020, and if payment not received then sell it to Douglas Small for $40,000.00, with payment due by March 30, 2020.  Daniel Frye seconded.  Three voted in favor.  Douglas Small abstained.


Board of Appeals Appointments:  Kevin Howell explained we currently have two openings for  Board of Appeals members.  Timothy Richardson, Jr. is interested in serving on it, and    Kevin let the Board know he has posted a notice that we have openings.  Isaac Raymond made a motion to appoint Timothy Richardson, Jr. as a member of the Board of Appeals for the ensuing three years.  Doug Small seconded.  Four voted in favor.


Emergency Action Plan:  Kevin stated the emergency action plan has to be signed each year, and asked Selectmen to read it over and sign it, which they did.


Coronavirus Update:  Kevin gave an update on what is happening regarding the coronavirus throughout the State and here in Carmel, and stated that most State offices and towns have shuttered their doors.  We are open for now and taking precautions, but may have to close to the public soon and do as much as we can over the phone and through a drop box system.  Kevin suggested that we have no Selectmen’s meetings until further notice.  Selectmen had no objections to not scheduling meetings unless there is a need, or to closing the office to the public if necessary.


New Computer Hard Drives:  Kevin said Windows 7 has expired and support has ended. Four of our old computers will need new hard drives with Windows 10 at a cost of $875.00 each, including installation, and recommended we take it out of the Municipal Building Reserve account.  Isaac Raymond made a motion to purchase four new computers and pay for them out of the Municipal Building Reserve account.  Doug Small seconded.  Four voted in favor.


Paving Bids:  The Town Manager provided the Board with paving specs, and suggested April 20, 2020 as the date to have bids back and opened.  After discussion, Selectmen agreed with that date.


Town Office Sign:  Kevin stated he would like to put a sign with our town logo on the front of the town office above the words ‘Municipal Building.’  The cost would be around $433.00.  Jared Fitts made a motion to authorize the Town Manager to put a town logo sign on the front of the town office.  Daniel Frye seconded.  Four voted in favor.


Rec Field Directional Signs:  The Town Manager said he had spoken with someone from D.O.T. and they will allow community wayfinding signs, as long as they do not interfere with D.O.T. signs such as stop signs, caution signs etc.  Kevin said there would be a minimal cost for them, and we can take it right out of our street sign budget.


WARRANT:  Isaac Raymond made a motion to accept the payroll warrant of March 16, 2020 in the  amount of $4,589.94.  Doug Small seconded.  Four voted in favor.

WARRANT:  Isaac Raymond made a motion to accept the accounts payable warrant of March 16, 2020 in the amount of $12,782.95.  Doug Small seconded.  Four voted in favor.


ADJOURNMENT:  Isaac Raymond made a motion to adjourn.  Doug Small seconded. Four voted in favor.  Meeting adjourned at 8:41 pm.