Aug
15
2016

Regular Meeting (08-15-2016)

Selectmen Present:                Suzan Rudnicki, John Luce, Douglas Small, Earlyn Bowers and      Jared Fitts

Town Manager/CEO:           Kevin Howell

Recording Secretary:            Coreen Sylvester

Guests Present:                      Glennis McSorley, Toby Pelletier and Fire Chief Ryan Simpson

7:30PM:  Suzan Rudnicki called the meeting to order.

MINUTES:  John Luce made a motion to accept the minutes of August 8, 2016 as written. Jared Fitts seconded.  Three voted in favor.  Douglas Small and Earlyn Bowers abstained as they were not present for that meeting.

 

NEW BUSINESS:

 

Unauthorized Trash Disposal:  Kevin Howell let the Board know that no one has left outside garbage in the Town dumpster this week, but he has learned that Clint Parsons/family members who do not live in Carmel have been leaving their trash on his property in Carmel.  Earlyn Bowers said he found the name of a teacher from Etna in some of the  trash at the Parsons property.  Kevin said he will start out with a friendly letter to Mr. Parsons.

 

Bingo Permission Letter for Snowmobile Club:  John Luce made a motion to sign a blanket    letter for the Snowmobile Club to operate bingo for five years.  Earlyn Bowers seconded. Five voted in favor.

 

November Presidential Election Location:  Kevin said Tom Richmond had wanted to have the November election at the elementary school.  Kevin stated he spoke with John Backus said it would be inconvenient since school will be in session, but if we want it there he   can make it happen.  Kevin said he went and looked at the Grange Hall and it is ADA compliant.  After discussion, Selectmen decided to have the election at the Grange.

 

General Assistance Audit:  Kevin let Selectmen know the lady from General Assistance was here to do our audit; it went well and she was very helpful in explaining things to him.  Kevin also said he is signed up for general assistance training in the near future.

 

Town Manager Vacation Request:  Kevin requested September 20 through 23, 2016 as vacation days.  John Luce made a motion to approve the Town Manager vacation request. Earyln Bowers seconded.  Five voted in favor.

 

New Town Deputy:  Kevin stated he met Deputy Ray Goodspeed, who will be taking over for Deputy Kari Kurth in Carmel, and was favorably impressed with him.  Deputy Goodspeed said he had office space set up in Milford for doing reports, and Kevin said he will make office space available for him here.

 

TOWN MGR/TAX COLLECTOR/CODE ENF OFFICER/RD COMM.REPORT:

 

            1.   There was discussion about the condition of Route 69.  Kevin said he was told it will not be paved again until 2020, and there is a Municipal Partnership Initiative program available to towns.  If the town wants to put money into a state road, the state will match funds dollar for dollar up to $500,000.00 and the state would manage the project.  Selectmen decided not to put money into a state road.

 

            2.   There was discussion about the salt to sand ratio for winter roads.  Kevin said the average ratio is ten percent, and ours is ten percent.

 

OLD BUSINESS: 

 

PERC vs MRC:  There was discussion about Penobscot Energy Recovery Company and Municipal Review Company (Fiberight).  Suzan Rudnicki asked if MRC had given Kevin an answer to our request for a reprieve on the June 30th deadline.  Kevin said he plans to       go to their board meeting, which is tentatively scheduled for September 9th, and plead our case.  John Luce made a motion to start the process of going with MRC for our trash disposal, subject to MRC granting a reprieve from the June 30th deadline.  Jared Fitts seconded.  Three voted in favor.  Doug Small and Earlyn Bowers abstained.

 

NEW BUSINESS:

 

Workplace Smoking Policy:  Kevin said the State requires employers to establish a smoking policy and presented the Board with a draft for one.  Selectmen agreed with the policy as amended and Kevin said he will bring it back for approval at the next meeting.

 

WARRANT: Earlyn Bowers made a motion to accept the full-time fireman’s payroll warrant of August 15, 2016 in the amount of $878.49.  Jared Fitts seconded.  Five voted in favor.

WARRANT: Earlyn Bowers made a motion to accept the payroll warrant of August 15, 2016 in the amount of $4,222.32.  Jared Fitts seconded.  Five voted in favor.

WARRANT: John Luce made a motion to accept the accounts payable warrant of August 15 2016 in the amount of $282,650.58.  Jared Fitts seconded.  Five voted in favor.

 

EXECUTIVE SESSION:  Suzan Rudnicki made a motion to go into executive session pursuant to 1MRSA § 405(6A) to discuss a personnel matter.  Jared Fitts seconded.  Five voted in favor.  Selectmen went into executive session at 8:35 pm.  Selectmen reconvened in regular session at 9:50 pm.  No action taken, informational only.  (Doug Small had to leave the meeting.)

 

John Luce made a motion to authorize the Town Manager to give the part-time clerk a $2.00 per hour raise.  Earlyn Bowers seconded.  Four voted in favor.

 

John Luce made a motion to authorize the Town Manager to install a time clock at the town garage.  Earlyn Bowers seconded.  Four voted in favor.

 

EXECUTIVE SESSION:  Suzan Rudnicki made a motion to go into executive session pursuant to 1MRSA § 405(6F) to discuss a confidential matter.  John Luce seconded.  Four voted in favor.  Selectmen went into executive session at 9:53 pm.  Selectmen reconvened in regular session at 10:00 pm.  No action taken, informational only.

           

OLD BUSINESS: 

 

Personnel Policy:  John Luce made a motion to approve the Personnel Policy for the Town of     Carmel.  Earlyn Bowers seconded.  Four voted in favor.

 

OTHER BUSINESS:  Freedom of Access:  The Town Manager had the Selectmen sign their certification completion of freedom of access training.  Kevin also notified Selectmen that a public access officer needs to be designated and suggested that it be himself. Selectmen had no objections.

 

ADJOURNMENT:  Sue Rudnicki made a motion to adjourn.  Earlyn Bowers seconded.  Four voted in favor.  Meeting adjourned at 10:15 pm.