Regular Meeting (07-18-2016)
Selectmen Present: Suzan Rudnicki, Douglas Small, Earlyn Bowers, John Luce and Jared Fitts
Recording Secretary: Coreen Sylvester
Guests Present: Code Enforcement Officer/Interim Road Commissioner Kevin Howell, Glennis McSorley and Toby Pelletier
7:30PM: Suzan Rudnicki called the meeting to order.
MINUTES: John Luce made a motion to accept the minutes of July 11, 2016 as written. Earlyn Bowers seconded. Five voted in favor.
CODE ENFORCEMENT OFFICER/ROAD COMMISSIONER REPORT:
- Kevin said he spoke with the owner of 40 Hampden Road (Tim Harvey) and asked him what he is going to do with it, and said Mr. Harvey would like to have it razed but was afraid he would run out of time to rebuild it when he had the extra funds to do so. Kevin said the new ordinance says that on non-conforming lots they can rebuild on the same footprint with no time limit. Kevin stated Mr. Harvey said he is willing to go there with someone from the fire department to see what he needs to remove in order for the fire department to be able to burn it down. Kevin said he was not sure when the fire department would be able to get to it; There was discussion regarding the Shaw place on Damascus Road, for which the owners had given written permission to the fire department to burn it down, but it is still standing.
3. There was discussion about the options for collecting fines from Stephen Dunham for his junkyard (he is now in compliance), which were: do nothing and be satisfied it is cleaned up, file a writ so that if he ever became the owner of the property the Town could put a lien on it for the fines owed or file a writ for the $8,200.00 that is currently due for the junkyard violation. John Luce made a motion to go with a writ for the $8,200.00 and record it with the Penobscot County Registrar. Earlyn Bowers seconded. Five voted in favor.
4. Kevin let the Board know the Planning Board has received an application for a special use permit on the Newburgh Road for a very small car dealership for RalphTozier Jr. Mr. Tozier said he will rarely even need to have vehicles stored on the property. If the permit is approved, there will be limits placed on the number of vehicles he can have at any one time.
NEW BUSINESS:
Registrar Appointment: Suzan Rudnicki made a motion to appoint Cheryl Mitchell as Registrar of Voters for the Town of Carmel for the ensuing year. Jared Fitts seconded. Four voted in favor. Douglas Small abstained.
CODE ENFORCEMENT OFFICER/ROAD COMMISSIONER REPORT Continued:
5. There was discussion about our winter salt purchase. Kevin said he had gotten us onto the State list, and the bids are supposed to come in Thursday. New England Salt Company has agreed to sell it to us for $61.70 per ton if we can approve it by tomorrow morning, and we would be within our budget for salt. Kevin said Bobby Noyes is charging the same price as last year for putting up the winter sand and mixing it. John Luce made a motion to have R&R Lumber Company put up the winter sand. Earlyn Bowers seconded. Five voted in favor. John Luce made a motion to authorize the Road Commissioner to commit to New England Salt Company to purchase up to 400 tons of salt at $61.70 per ton. Earlyn Bowers seconded. Five voted in favor.
6. There was discussion about the upcoming paving projects.
7. Kevin Howell stated that because Hopkins Landscaping is a smaller company and relatively new, it would be a good idea to use engineering services to do quality assurance testing on the paving they will be doing for us. After discussion, Earlyn Bowers made a motion to authorize the Road Commissioner to spend $2,200.00 for S.W. Cole Engineering Services to test the pavement application. John Luce seconded. Five voted in favor.
8. Kevin explained that reclaim material is not part of the Dyer Road paving bid and showed Selectmen samples of reclaim from Gardner Construction at $18.00 per cubic yard and from B&B Paving at $15.00 per cubic yard. After discussion about the quality of the samples, John Luce made a motion to go with Gardner Construction's crushed asphalt for the reclaim material. Earlyn Bowers seconded. Five voted in favor.
9. There was discussion on possible road projects for next year.
10. Sue Rudnicki asked what we would do about the lilac bushes on Safety Lane when we expand the parking lot. Kevin said we are having the area surveyed and once that is done he will knock on the neighbor's door to let him know we will have to cut bushes. Kevin said the paving, garage and parking lot are all happening in August.
EXECUTIVE SESSION: Sue Rudnicki made a motion to go into executive session pursuant to 1MRSA § 405(6A) to discuss a personnel matter. Earlyn Bowers seconded. Five voted in favor. Selectmen went into executive session at 8:35 pm. Selectmen reconvened in regular session at 9:12 pm. No action taken, informational only.
EXECUTIVE SESSION: Sue Rudnicki made a motion to go into executive session pursuant to 1MRSA § 405(6A) to discuss a personnel matter. Earlyn Bowers seconded. Five voted in favor. Selectmen went into executive session at 9:13 pm. Selectmen reconvened in regular session at 10:10 pm. No action taken, informational only.
Interim Town Manager: Douglas Small made a motion to appoint Kevin Howell as Interim Town Manager. John Luce seconded. Five voted in favor.
WARRANT: John Luce made a motion to accept the full-time fireman’s payroll warrant of July 18, 2016 in the amount of $878.49. Jared Fitts seconded. Five voted in favor.
WARRANT: John Luce made a motion to accept the payroll warrant of July 18, 2016 in the amount of $4,633.78. Jared Fitts seconded. Five voted in favor.
WARRANT: John Luce made a motion to accept the accounts payable warrant of July 18, 2016 in the amount of $141,089.61. Jared Fitts seconded. Five voted in favor.
OLD BUSINESS:
Policy and Procedures Manual: Earlyn gave Selectmen an updated copy of the manual. Selectmen decided to have a workshop to go over the whole manual when they have extra time at a meeting.
ADJOURNMENT: Sue Rudnicki made a motion to adjourn. Doug Small seconded. Five voted in favor. Meeting adjourned at 10:16 pm.