Regular Meeting (05-23-2016)

Selectmen Present:                Earlyn Bowers, Douglas Small, John Luce and Jared Fitts

Absent:                                   Suzan Rudnicki

Interim Town Manager:      Julia Pike

Recording Secretary:            Coreen Sylvester

Guests Present:                      Superintendent John Backus, Herb Dean, Glennis McSorley, Toby Pelletier and Code Enforcement Officer/Interim Road Commissioner Kevin Howell

7:30PM:  Earlyn Bowers called the meeting to order.




Superintendent John Backus - School Budget:  John Backus went over the proposed school budget with the Selectmen.  John stated he had started out with a budget that would create a $326,963.52 increase for Carmel, and the school board asked him to trim it.  After trimming, Mr. Backus got the increase for Carmel down to $88,453.89.




  1. Code Enforcement Officer Kevin Howell said the Planning Board has been very busy with day-to-day agenda items as well as working to improve ordinances.  There was discussion with Herb Dean and Kevin regarding starting a business database and adding it into an ordinance, because there is currently no oversight for businesses on Main Road.  Selectmen asked to have more information before making a decision.


  1. Kevin gave an update on building permits, and said we have done more so far this year than we had last year at this time.


  1. Kevin let the Board know he will be meeting with Stephen Dunham soon regarding the cleanup of his junkyard.  John Luce asked if Mr. Dunham has been notified the Town is going to do the cleanup.  Kevin said he did send him a certified letter but hasn't received the return receipt yet, and once a date has been set with the Sheriff's Department he will have Kari deliver a letter.


  1.  Interim Road Commissioner Kevin said the reconstruction of the fire truck driveway is finished and the work cost a lot less than estimated.  The price also included material spread and rolled for the garage pad on the salt shed lot.


  1. Kevin said one beaver has been caught on Five Road, and he is going to meet with a biologist on Thursday to look at our beaver areas and give us some guidelines for managing them properly.


 6. Kevin said we will have the inmates here on Wednesday and possibly Thursday to help us out.


 7. Kevin let the Board know the bid packets for the Dyer Road project went out today.


 8. There was discussion on whether to do the paving on Beaver Creek Road this year or hold off on it.  Kevin said there are only two houses on that road right now, and he would like to get feedback from other towns to see when they re-do their roads in subdivisions.




  1. Julia Pike stated she had spoken with Jeanette Holt and Bob Thomas at MMA and learned there is grant money available through Worker's Compensation funding called Safety Enhancement Grants.  These grants are issued twice a year with April 30th and September 30th as deadlines for applications.  The Town would have to get price quotes and submit them with the application.  If approved the Town would purchase the item, then the grant would reimburse 2/3 of the cost up to a maximum of $2,000.00.  Julia said she was also told there is no written requirement that all SCBAs (Air Packs) have to be replaced at the same time; if they all fail or reach retirement age at the same time; metal tanks have no life limit but fiber ones do have a 15-year life.  After discussion, Selectmen requested Fire Chief Ryan Simpson come to a meeting to discuss the matter again.


  1. Julia gave an update on Tom Richmond, said he is making progress and he is moving to a rehab facility in Ellsworth tomorrow.


  1. Julia let the Board know the cemeteries are supposed to be mowed before Monday.


OTHER BUSINESS - Policy & Procedure Manual:  Earlyn Bowers gave the rest of the Board copies of a proposed policy & procedure manual he has been working on and asked if other members approved of the format.  Selectmen approved and asked him to continue with it.


MINUTES:  John Luce made a motion to accept the minutes of May 16, 2016 as written. Douglas Small seconded.  Three voted in favor.  Earlyn Bowers abstained as he was not present for that meeting.


WARRANT: John Luce made a motion to accept the full-time fireman’s payroll warrant of May 23, 2016 in the amount of $878.49.  Doug Small seconded.  Four voted in favor.

WARRANT: John Luce made a motion to accept the payroll warrant of May 23, 2016 in the amount of $4,503.40.  Doug Small seconded.  Four voted in favor.

WARRANT: John Luce made a motion to accept the accounts payable warrant of May 23, 2016 in the amount of $135,230.93.  Jared Fitts seconded.  Four voted in favor.


OTHER BUSINESS:  Veteran's Memorial:  Julia let the Board know we have been cleaning up around the Veteran's Memorial; expanded the area, put some cloth in to keep weeds down.  Julia said we removed some of the mulch and will re-use it in the cemetery.


ADJOURNMENT:  Douglas Small made a motion to adjourn.  Jared Fitts seconded. Four voted in favor.  Meeting adjourned at 8:56 pm.