Dec
17
2012

Regular Meeting (12-17-2012)

Selectmen Present:                Suzan Rudnicki, Douglas Small and Earlyn Bowers

Absent:                                   Joshua Devlin and John Luce

Town Manager:                    Tom Richmond

Recording Secretary:            Coreen Sylvester

7:30 PM:  Suzan Rudnicki called the meeting to order.

MINUTES:  Douglas Small made a motion to accept the minutes of December 3, 2012 as written.  Earlyn Bowers seconded.  Three voted in favor.

 

ROAD COMMISSIONER/TAX COLLECTOR/TOWN MANAGER REPORT:

 

  1. Town Manager Tom Richmond said the Budget Committee is done and the final copy of the 2013 proposed budget is in this week’s packet.  Tom said the proposed 2013 budget is up by approximately $9,700.00 over the 2012 budget.

 

  1. Tom let the Board know that the road crew was done for the winter as of a week ago last Friday.

 

  1. Tom stated Garrel Bouchey did clean up the building at 55 Hampden Road, so we can do his 2011 abatement now.  (see minutes of July 30, 2012.)

 

NEW BUSINESS:

 

Copier Lease (Lease or Purchase):  Tom explained our copier is six years old and should be replaced.  We do have a maintenance contract, but it needs to be serviced more and more often.  Also, it is getting harder for the maintenance people to find parts for it.

Tom said he has quotes from Transco and Levesque for the same Xerox copier; Transco has the lower price and if we buy it outright, they will include a used copier for the Fire Department at no charge.  Tom said we have enough funds left to purchase it outright and not have to pay any interest, and the new maintenance cost would be $712.00 a year plus $35.00 a month for the Fire Department’s copier.  The maintenance contract for the current copier is $250.00 every four months.

After discussion, Selectmen had no objections to buying a new copier outright, and asked Tom to check with Transco to see if there is at least a one-year warrantee.

 

Election Booths (Purchase):  Tom stated there is $1,500.00 left in the election account, and we would like to purchase new election booths.  The new booths would accommodate four voters each, and can be adjusted for handicapped voters.  The cost for three booths is $2,634.00.  Selectmen asked to have more information brought to them before they make a decision, such as the name of the company who sells them and where they would be coming from, as well as a better picture of them if possible.  If necessary, the $1,500.00 can be carried forward.

 

Comprehensive Plan Account:  The Town Manager said there is $3,248.31 left in the Comprehensive Plan Account, and asked Selectmen if they want to put an article in the Town Meeting warrant to use those funds to restore more town record books.  Selectmen decided to leave the money where it is at this time.

 

SAD 23 Resignation (Stephanie True):  Stephanie True is moving out of town, so there will be a vacancy on the school board.  Tom said the Selectmen can appoint someone to fill the position until the Town election on March 2, 2013, or just leave it vacant until then.  Selectmen decided to leave the position vacant until the election, unless someone comes in who really wants to be on the school board before then.

                   

WARRANT:  Earlyn Bowers motioned to accept the payroll warrant of December 10, 2012 in the amount of $5,146.11.  Doug Small seconded.  Three voted in favor.

WARRANT:  Earlyn Bowers motioned to accept the payroll warrant of December 17, 2012 in the amount of $3,507.32.  Doug Small seconded.  Three voted in favor.

WARRANT:  Earlyn Bowers made a motion to accept the accounts payable warrant of December 10, 2012 in the amount of $114,742.96.  Doug Small seconded.  Three voted in favor.

WARRANT:  Earlyn Bowers made a motion to accept the accounts payable warrant of December 17, 2012 in the amount of $19,492.24.  Doug Small seconded.  Three voted in favor.

 

ADJOURNMENT:   Suzan Rudnicki made a motion to adjourn.  Earlyn Bowers seconded. Three voted in favor.  Meeting adjourned at 8:23 pm.